By Doug Lowe with Ryan C. Williams from "Word 2010 All-in-One For Dummies"
With Word 2010, your forms can include a drop-down field (or two, or three…) that allows users to select from a list of preset choices. The list boxes in a drop-down list are helpful for fields that have only a limited set of correct answers — marital status or shipping instructions, for example.
To create, or insert, a drop-down field, use these steps:
1. Position the insertion point in the template where you want the drop-down list field to appear.
2. In the Controls group of the Developer tab, click Legacy Tools and then click the Drop-Down Form Field button.
A drop-down form field is inserted.
There’s a similar control in the Controls group, but it doesn’t do the same thing. Be sure to use the control in the Legacy Controls drop-down menu.
3. Double-click the drop-down form field.
The Drop-Down Form Field Options dialog box appears, as shown in Figure 4-9.
4. To add an item to the drop-down list, type some text in the Drop-Down Item box and then click the Add button. Repeat for each item you want to include as a choice.
The text is added to the Items in Drop-Down List field. Keep in mind that the first item in the drop-down list is the default selection — that is, the item initially selected for the field.
5. When you finish adding all the items you want in the list, click OK.