Nowadays, no business can run without e-mail. An e-mail client allows you to read, write and send, as well as receive e-mails. An e-mail server is an application that is the central point of any e-mail system. The server receives e-mail from an e-mail client and forwards it either to another server or directly to the e-mail client [source: Vicomsoft]. Here are some points to consider when choosing an e-mail server for your business.
- E-mails Does the server accommodate all of the types of e-mail communication services available, as well as Web mail?
- Security Does the server have built-in protection against unauthorized use and against spam? Does is offer encryption services?
- Flexibility of Accounts Can you set up separate accounts for the different e-mail communication methods, such as Post Office Protocol, Internet Access Message Protocol and Web mail?
- Instant Messaging Can you use instant messaging within your business organization and be confident that it will be private?
- Starting Will you be able to run the server on existing hardware? Will you need to update the operating system that you currently have? How much help will you need to configure the system?
- Mobile Usage Will you be able to receive e-mails on mobile telephones when using the server?
- Sharing Does the server support shared calendars, distribution and contact lists?
- Data Archiving Is there a facility to store and search data?
- Administration Can the server be configured remotely from the Web as well as from your office?
- Domains Does the server offer the possibility of more than one domain, should you require that facility [source: Alt-n Technologies]?